CCS2S is Seeking A New Clerk To Welcome to Board of Directors

Clerk

Board Officer · Volunteer · Massachusetts Resident Required

Community Conversations: Sister to Sister, Inc. is looking for a Clerk to help us hold our story. As we enter a new chapter of growth and governance clarity, this role is an invitation to be the keeper of our organizational memory — ensuring that what we build together is recorded, preserved, and accessible to those who come after us. CC is approaching seventeen and creatively aging. The records we keep now — minutes, bylaws, board history, founding documents will be our living archive. And at this specific moment of organizational maturation: They are the archive of a community’s evolution.

WHAT THIS ROLE HOLDS

– Record and maintain minutes of all Board of Directors meetings in a timely manner

– Archive organizational records including the Articles of Organization, bylaws, and director information

– Maintain records of incorporator meetings and keep all books open to director inspection

– Ensure records are kept within the Commonwealth at CC’s designated location

– Attend quarterly Board governance meetings; if absent, a temporary clerk is designated

– Anchor the governance record with minutes prepared, distributed, and archived

– Delegate recordkeeping support to Governance Interns as appropriate

TIME COMMITMENT, TERM, & RESIDENCY REQUIREMENTS

Quarterly governance meetings in September, December, March, and June (1 hour each). Minutes preparation and distribution before and after each meeting. Estimated 3–5 hours per quarter. Primarily remote. Initial board appointments are 1, 2, or up to 3 years. Term length is determined in conversation with the incoming Clerk based on availability and organizational need. Residency requirement: Per Massachusetts law and CC’s bylaws, the Clerk must be a resident of the Commonwealth of Massachusetts, unless the corporation has a duly appointed resident agent for service of process.

GOVERNANCE INTERNS

The Clerk may delegate administrative recordkeeping support to CC’s Governance Interns — making this role an opportunity to mentor the next generation of community governance practitioners.

WHO WE’RE HOPING TO FIND

Someone who is organized, reliable, and understands that a well-kept record is an act of care for the community. Background in administrative support, archiving, legal documentation, governance, or community organizing is welcome. What matters most is presence, attentiveness, and a genuine connection to CC’s mission.

To apply, send the following to shanae@ccsister2sister.org.

A cover letter sharing your connection to CC’s mission and relevant experience with recordkeeping, archiving, organizational history, or governance support

Your resume/CV

Priority deadline: July 10

Applications reviewed on a rolling basis